Admin Executive in Bengaluru | Association of People with Disability | ₹3.5-5 LPA

Association of People with Disability

The Association of People with Disability (APD) is a Bengaluru-based nonprofit that works with children and adults with disabilities, as well as their families. It helps people get therapy and rehabilitation, go to school, learn skills and find jobs. APD also works with communities and government to make public spaces and services more open to people with disabilities. Its goal is a world where people with disabilities can live with dignity and take full part in everyday life.

Role

The Admin Executive keeps APD's daily operations running smoothly. You will plan and book staff travel, manage travel vendors, run meeting room bookings, and support the wider administration and facilities team. You will keep costs within budget, keep good records, and make sure colleagues always have someone to turn to for travel and office needs.

Responsibilities

• Manage domestic and international travel bookings, including flights, trains, buses, taxis and accommodation, and share clear itineraries well in advance.
• Handle urgent and last-minute travel changes, cancellations, rescheduling and emergency arrangements.
• Negotiate with travel agencies, airlines and hotels for good rates, and review vendor performance and compliance regularly.
• Check that every booking follows the approved budget and travel policy, prepare cost comparisons, and get the needed approvals.
• Support the finance team with invoice checks, receipts and reconciliation, and prepare monthly MIS (management information system) reports on travel spending, bookings and vendor performance.
• Keep accurate travel records and arrange paperwork for visas, insurance and internal approvals.
• Coordinate meeting room and conference bookings, and support setup and logistics for meetings, workshops and events.
• Provide backup support for procurement, fleet, office supplies, housekeeping, security and maintenance, and suggest digital tools that make booking and tracking easier.

Requirements

• A bachelor's degree in business administration, commerce or a related field.
• 4-5 years of proven experience in travel booking, vendor management and administration.
• Strong knowledge of travel portals, booking systems and vendor negotiation.
• Advanced Microsoft Excel skills, along with good documentation and reporting skills.
• Clear communication, strong people skills and the ability to negotiate well.
• The ability to handle many tasks at once, set priorities and stay calm under pressure.
• Exposure to facilities management and general administration is preferred.

Benefits

• An annual salary of ₹3.5 - 5 LPA (lakh per annum), based on experience.
• A full-time role with an organisation that has worked for disability inclusion for decades.
• Hands-on experience across travel, vendor, facilities and office management.
• The chance to improve processes and bring in new digital tools.

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