Executive - Procurement in Bengaluru | Association of People with Disability | ₹3.5-5 LPA

Association of People with Disability

The Association of People with Disability works with children and adults with disabilities in Karnataka so they can live with dignity and take part fully in their communities. Its work covers healthcare and therapy, inclusive education, skills training and help finding jobs. It also works with families, communities and government to remove the barriers people with disabilities face every day. This role sits within the Administration & Procurement department, which makes sure programme and field teams get the goods and services they need to do their work.

Role

The Procurement Executive helps the organisation buy the right things, at the right price, at the right time. You will collect quotes, compare vendors, follow up on deliveries and keep every procurement record complete and easy to check. The role needs care with detail, accurate paperwork and clear communication with internal teams and outside vendors, so that every rupee spent is fair, open and in line with policy.

Responsibilities

• Prepare procurement plans based on indents (internal requests for goods) and team needs.
• Collect quotations, prepare bid comparison sheets and support the choice of vendors, using basic market surveys and price checks.
• Coordinate with vendors on quotations, deliveries, exchanges and warranty replacements, onboard new vendors as per guidelines, and raise any performance issues with the Procurement Manager.
• Check deliveries against purchase orders (POs), report any gaps, and support GRN (Goods Received Note) preparation and asset data entry.
• Log invoices and hand them over to finance and programme teams within the agreed SLA (service level agreement) timelines.
• Keep complete procurement files, including RFQs (requests for quotation), bids, POs, delivery notes and invoices, and update the Master Indent Tracker every day.
• Make sure all buying follows organisational policies, donor rules and audit requirements, and support paperwork for approvals, contracts and payments.
• Plan delivery schedules with programme and field teams, suggest better ways of working, and report risks such as delays, quality issues or rule breaks to your supervisor straight away.

Requirements

• A bachelor's degree in commerce, business administration or a related field.
• 2 to 4 years of experience in procurement or supply chain operations.
• Working knowledge of procurement policies, vendor management and compliance requirements.
• Strong skills in MS Excel and in keeping clear, accurate documents.
• Good communication and negotiation skills.
• Close attention to detail and the ability to meet deadlines.
• Based in or willing to relocate to Bengaluru.

Benefits

• Annual salary of ₹3.5 lakh to ₹5 lakh.
• Procurement training sessions to build your skills on the job.
• A chance to support work that helps people with disabilities live independent, included lives.

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