Front Office Assistant cum Documentist in Bengaluru | Vidyaranya

Vidyaranya

Vidyaranya is an NGO based in Bengaluru, Karnataka, working across administration, resource mobilization, accounts and programme functions to support its social sector mission. The organization relies on strong internal systems and documentation to run its projects effectively and engage with donors, government officials and beneficiaries.

Role

The Front Office Assistant cum Documentist manages the organization's front office, handles visitors and communications, and maintains office records and documentation in both physical and digital formats. This role also provides broad administrative support across teams and helps keep all organizational files organized, secure and easy to retrieve.

Responsibilities

• Welcome and assist visitors, donors, government officials and beneficiaries, and manage incoming calls, emails and courier or postal communication
• Maintain systematic physical and electronic filing systems, including project files, legal documents, MoUs, agreements, reports and correspondence
• Scan, digitize and archive important documents, ensuring confidentiality, security and easy retrieval
• Prepare letters, notices, meeting minutes and other official correspondence, and support reports, proposals and presentations
• Coordinate meetings, maintain meeting records, and support procurement and inventory of office supplies
• Carry out photocopying, printing, scanning and document binding as needed
• Coordinate with project offices for reports and documentation, and support the - Resource Mobilization, Accounts and Programme teams with record keeping
• Take on other administrative duties as assigned by management

Requirements

• Bachelor's degree in any discipline. A diploma or certification in Office Administration or Computer Applications is desirable
• 2 to 5 years of experience in front office, administration or document management. NGO experience is an added advantage
• Strong communication skills in English and Kannada. Hindi is an added advantage
• Good working knowledge of MS Office, including Word, Excel and PowerPoint
• Strong document filing, record management, organizational and multitasking skills
• Professional demeanor with the ability to maintain confidentiality and accuracy
• Attention to detail, time management, teamwork and a customer service orientation
• Female candidates with strong communication and administrative skills will be given preference

Apply

Interested candidates can send their CV through the below address

Email: [email protected]

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