HR cum Admin Officer in Varanasi | Pragati Path Foundation | ₹1.44 LPA

Pragati Path Foundation

Pragati Path Foundation is a non-governmental organisation based in Varanasi, Uttar Pradesh, with its head office in Shivpur. It carries out its work through project offices and teams led by project managers and coordinators. The organisation aims to be a collaborative, inclusive and gender-sensitive place to work, where staff keep learning and growing.

Role

As HR cum Admin Officer, you will keep the head office running smoothly and make sure every staff member's records are complete, accurate and safe. You will look after attendance, leave and staff files, help prepare routine HR letters, and handle the everyday office work that lets project teams focus on their programmes. Big decisions like hiring, salary changes and disciplinary action stay with senior management, and your job is to keep the records and paperwork that support them. You will report to the Director Finance and work closely with the Director, project managers and coordinators. This is a good first role for someone who is organised, careful with details and keen to learn how an NGO runs.

Responsibilities

• Maintain employee records, personal files, appointment letters, joining papers and exit formalities, and keep all personal information confidential.
• Keep attendance registers, track leave applications and balances, and compile monthly attendance and leave summaries for salary processing.
• Prepare appointment letters, office orders, staff notices and other routine HR documents for approval.
• Manage office files, registers, incoming and outgoing letters, couriers and official correspondence.
• Track office supplies, assets and equipment issued to staff, and look after basic office facilities and cleanliness.
• Organise meetings, prepare attendance sheets and minutes, keep records of staff training and orientation, and support travel and logistics.
• Share office timings, holidays and instructions with staff, and report irregular attendance, pending documents or incomplete records to the reporting authority.
• Coordinate with the Director Finance, the Director and project teams on routine HR and admin matters, and gather the documents needed for audits and reviews.

Requirements

• A graduate degree in any discipline from a recognised university.
• Freshers are welcome to apply, and 6 months to 1 year of experience in HR, office administration or NGO operations will be preferred.
• Good communication in Hindi, with basic English reading and writing as an advantage.
• Basic working knowledge of MS Word, MS Excel, email and the internet.
• Practical skills in record keeping, file management, coordination and time management.
• Willingness to learn and to work from the head office in Shivpur, Varanasi.

Benefits

• Monthly salary of ₹12,000.
• 18 days of annual leave in addition to declared public holidays.
• Accidental insurance cover as per the organisation's provisions.
• A collaborative, inclusive and gender-sensitive workplace.
• Regular chances to learn, build your skills and grow your career.

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