Purchase Manager in New Delhi | Smile Foundation

Smile Foundation

Smile Foundation works for the welfare of children and families from poor communities. Its programmes cover education, healthcare, skills training, women's empowerment and support for grassroots groups. Professionals from the corporate world started it in 2002. Today it reaches over 2 million children and their families in 27 states, with 10 offices and more than 650 staff. It currently runs projects worth ₹80 crore across urban slums and rural areas, mostly funded through CSR (corporate social responsibility), either directly or with grassroots partner organisations. This role sits within Smile Foundation's Purchase / Procurement department, which buys the goods and services that programmes, projects and offices need.

Role

The Purchase Manager will handle all buying of goods and services for Smile Foundation's programmes, CSR projects and offices. You will find good vendors, get fair prices and make sure things arrive on time and in good condition. You will keep the whole process open, well recorded and ready for audit. This role suits a hands-on procurement professional who negotiates well, can juggle many purchases at once, and works easily with teams and vendors across different locations.

Responsibilities

• Manage the full buying cycle, from approved requests through vendor search, RFQ (request for quotation) and RFP (request for proposal), evaluation, negotiation, purchase orders, delivery and closure.
• Review purchase requests to make sure specifications, quantities, budgets, delivery locations and timelines are clear, and work with technical teams to approve specialised specifications.
• Build and maintain a strong network of manufacturers, authorised dealers, suppliers and service providers, and develop alternate vendors.
• Collect competitive quotes, prepare technical and commercial comparisons, and lead negotiations on price, payment terms, delivery, warranty, maintenance contracts, installation, training and after-sales support.
• Buy for a wide range of programme needs, including learning materials, IT equipment, medical equipment, specialised vehicles, water systems, furniture and infrastructure, weighing quality, service and total cost, not just price.
• Prepare purchase orders, work orders, rate contracts and annual agreements, and find ways to combine purchases and cut costs.
• Track deliveries, installation, vendor performance and warranty commitments.
• Keep complete procurement records for audits, and prepare MIS (management information system) reports on open requests, orders, deliveries, savings and turnaround time, working closely with programme, finance, admin, IT and HR teams.

Requirements

• A bachelor's degree in commerce, business administration, supply chain or a related field, and an MBA or PGDM (Post Graduate Diploma in Management) in supply chain, operations or materials management is preferred.
• At least 5 years of experience in procurement, purchase, strategic sourcing, commercial negotiation and vendor management.
• Experience running quotation and proposal processes, purchase orders and contracts.
• Experience in the NGO (non-governmental organisation) or development sector, CSR projects, healthcare, or buying across many locations is an advantage.
• Strong skills in MS Excel, and experience with ERP (enterprise resource planning) or procurement software is desirable.
• Clear written and spoken communication, and the ability to work well with many different teams and vendors.
• A high level of honesty, accountability and attention to detail.
• Based in or willing to relocate to New Delhi.

Benefits

• Work with an organisation certified as a Great Place to Work for six years in a row.
• Shape how a national organisation buys for projects that reach millions of children and families.
• Gain experience across many kinds of procurement, from classroom supplies to medical equipment and vehicles.
• Competitive pay.

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