Manager – Procurement in New Delhi | HelpAge India

HelpAge India

HelpAge India is a secular, not-for-profit organisation registered under the Societies' Registration Act of 1860. Set up in 1978, the organisation works for "the cause and care of disadvantaged older persons to improve their quality of life," running healthcare, agecare, livelihood, disaster response, and awareness initiatives throughout the country while advocating strongly for the elder cause. HelpAge India became the first and only Indian organization honoured with the 'UN Population Award 2020' for its exemplary work in ageing and population issues, and earlier received the 'Vayoshreshtha Samman' from the Government of India in 2014. The organisation holds the highest CRISIL VO 1A grading for excellence in operations and has been recognized as a Great Place to Work.

Role

The Manager – Procurement will be responsible for managing the end-to-end procurement cycle for goods and services, ensuring transparency, value for money, and adherence to organisational procurement policy. The role does not carry independent sign-off authority for high-value purchases; approvals rest with designated recommending and approving authorities, and this position supports the procurement function under the guidance of senior finance/administration leadership.

Responsibilities

• Manage end-to-end procurement processes, including sourcing, tendering, vendor evaluation, quotation analysis, purchase order issuance, and contract administration
• Maintain vendor databases, support vendor empanelment, and assist in contract negotiations and renewals
• Coordinate with internal departments to understand procurement requirements, ensure budget availability, and track purchase orders
• Monitor deliveries and facilitate timely vendor payments
• Ensure procurement activities comply with organizational policies, donor requirements, and statutory regulations
• Maintain complete, accurate, and audit-ready procurement records, supporting internal and external audit processes
• Prepare procurement MIS reports, dashboards, and management reports
• Monitor procurement performance, identify cost-saving opportunities, and recommend process improvements

Requirements

• Bachelor's degree, preferably in Commerce, Business Administration, or a related field
• 3-6 years in procurement, purchase, or vendor management
• Proficiency in MS Excel, including pivot tables, VLOOKUP/XLOOKUP, and dashboard preparation
• Strong vendor negotiation and written/verbal communication skills
• Familiarity with AMC and contract renewal processes
• Sound knowledge of procurement policies, tendering processes, and basic statutory compliances (GST and TDS)
• High attention to detail and discipline in documentation and record-keeping
• Prior experience in the development/non-profit/humanitarian sector preferred
• Strong communication, facilitation, and stakeholder management skills

Benefits

• Opportunity to work at a nationally and internationally recognised organisation dedicated to elder care
• Recognized as a Great Place to Work, with the highest CRISIL VO 1A grading for operational excellence
• Direct exposure to procurement, compliance, and vendor management at scale
• Mission-driven work improving quality of life for disadvantaged older persons across India

Apply

Interested candidates can apply through the link given below

Apply

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