Procurement at Azim Premji Foundation

Location: Bangalore, Karnataka
Experience: 8 to 10 years in procurement with a focus on MEP and civil construction
Compensation: Competitive

Azim Premji Foundation

Azim Premji Foundation is a non-profit organisation working across India to strengthen public systems and improve lives in underserved communities. Through work in education, urban development, and community welfare, the Foundation partners with governments, local organisations, and communities to build lasting, inclusive change. The Enabler team supports the Foundation's infrastructure and operational needs, including the design and construction of institutional buildings.Read more about the organisation

Role

The Procurement person - Civil and Mechanical will manage end-to-end procurement for civil construction and mechanical works across the Foundation's projects. This includes sourcing vendors, managing tenders, negotiating contracts, tracking delivery and billing, and ensuring all procurement is cost-effective, compliant, and on time.

Responsibilities

Conduct market surveys to identify and evaluate vendors and service providers; maintain vendor and item master databases; build long-term supplier partnerships to support project needs.
Prepare and issue RFPs, RFQs, and tender documents; evaluate bids on technical and commercial grounds; recommend vendors based on cost, quality, and delivery performance; obtain approvals and finalise purchase orders and contracts.
Prepare, issue, and manage purchase orders, contracts, amendments, and change orders; monitor contract validity, renewals, price escalations, and bank guarantees; maintain complete documentation and flag risks or disputes to relevant stakeholders.
Track material delivery, work completion, and service execution; coordinate with vendors and project teams to resolve delays; follow up on invoice submission, verification, and payment processing.
Liaise with infrastructure, projects, finance, legal, and user department teams; coordinate with vendors, contractors, and service providers to keep communication clear and projects on track.
Implement and improve procurement processes and controls; ensure effective use of ERP and digital procurement systems; prepare regular MIS reports on procurement status, contracts, budgets, and cost savings; conduct vendor performance reviews and support improvement where needed.

Requirements

Bachelor's or Master's degree in Civil or Mechanical Engineering.
8 or more years of experience in procurement with a focus on MEP and civil construction.
Strong understanding of the civil construction industry and a proven track record in procurement.
Excellent negotiation, communication, and documentation skills.
Familiarity with ERP systems such as PeopleSoft; proficiency in MS Office (Excel, Word, and PowerPoint).
Able to manage third-party vendor teams independently and provide support across multiple project locations.
Committed to ethical, transparent, and policy-compliant procurement practices.